Whether you are in college or in business, it is imperative that you know how to write a great document. Being able to communicate on paper is an important skill that everyone should know how to do. This article will provide some tips on how to build a successful document. A powerful document generation solution for Office users is also available if you would like to learn even more.
- Great content. If you are in a business where writing RFP’s, project proposals, contracts, and pitches to potential clients is a consistent task that is put on your employees, you will want to make sure that you are providing great, relevant content that is evidence-based and helpful. There is nothing worse than receiving a document for a project proposal that lacks substantive information and is full of jargon. This is a surefire way to lose the client’s interest and it will also cost your company credibility.
- Research. With every good RFP or project proposal will come some substantial research. It is important that your writer is knowledgeable on the topical area and can relay the information in a compelling manner. Doing research can help your writer generate thoughts and ideas for a successful document. By providing relevant information from the field you will be offering the client helpful information which builds your credibility.
- No errors. It is important that your business documents are error free. If they are not, the errors will look unprofessional and cost your company credibility points. It is important that your documents and communication to potential clients and returning clients is free of errors and is legible and easily understandable.
- Consistent templates for business matters. Templates make a document look professional and also helps with the branding and image of your company. Be sure to coordinate all correspondence with the same header and footer. The best way to achieve this is to create a business template or letterhead for your employees to use when they are communicating with those outside the company.
- Tailor the document to who will be reading it. This final step is important as you will want to tailor the document to the person who will be reading, otherwise it will seem irrelevant to them and go directly into the trash can. Tailoring the document is important because this helps to be clear and concise in your delivery and get the point across quickly. Doing so will provide you a better opportunity to land the project or get a signature on a contract.
No matter what type of document you are generating for your company, there are ways to make the process run smoothly. Whether you utilize a document generating software or hire a company to assist with your communication strategy, it is important that your messaging with potential clients and returning customers is clear, concise, is error-free, and is tailored to the person who will be reading it. If you follow these simple steps, you are sure to create a successful document.